Reports
See what sold, who came and which plans are growing.
- Revenue and payment sources
- Attendance, cancellations and no-shows
- Reports by location, with CSV export
Staff scheduling and time clock software for studios
Plan the week's shifts and publish them, fill open shifts and cover, and let staff clock in at the front desk or from their phone. Then approve each pay period's hours and export them for payroll.
In Elara
Plan and publish the week's shifts
Build the week as drafts, which send no email and stay off staff's own schedules. Publish it when it's ready, and each person gets one email listing their shifts.
- Shifts that repeat weekly or every other week, and Copy to next week for the rest.
- Open shifts that staff take, or that a manager gives out.
- Staff ask for cover on a day they can't work, and a manager approves who takes it.
- Warnings when a shift falls outside someone's availability or on approved time off.
In Elara
Approve hours and export payroll
Payroll turns recorded time into regular, overtime and double time hours for each pay period, with estimated pay from each person's hourly rate. Approving a person's period locks its time.
- Weekly, every two weeks, twice a month or monthly pay periods.
- US federal and California overtime presets, which you can adjust.
- Rounding to 5, 6, 10 or 15 minutes, and an automatic unpaid break.
- Summary, entries and hours import CSVs for your payroll provider.
The time clock
Turn the time clock on when you're ready. Staff clock in and out, and managers check the hours against the schedule before approving them.
Front-desk kiosk
Staff clock in with a 4 to 6 digit PIN on a kiosk that belongs to one location. Weak PINs are refused, and repeated wrong ones lock the PIN.
From a computer or phone
Staff can also clock in and take breaks from Elara in their browser, on a computer or their own phone.
Location checks
Record how far from the studio each punch was, or require being on site to clock in. Location never blocks clocking out or breaks.
Who's late today
Today's shifts against the clock: who is scheduled, who is working now, and who is late or missing.
Exceptions before approval
Entries are flagged when someone wasn't on the schedule, punched off site, came in or left late or early, or was clocked out automatically.
Corrections on record
Managers add missed punches and correct entries, and every punch and change stays in the entry's history.
How it works in the help center
Guides and reference for setting it up and running it day to day.
Shifts (help center)
Review personal shifts, or build the team rota as drafts and publish a week at once.
Time clock (help center)
Clock in and out, take breaks, and review, correct and approve the team's hours.
Payroll (help center)
Turn recorded time into regular, overtime and double time hours, approve each pay period, and export it for payroll.
Frequently asked questions
Does Elara run payroll?
No. Elara works out each person's hours and estimated pay and exports them as CSV. Your payroll provider handles taxes, deductions and payments.
Can I pay instructors per class?
Not in Elara. Estimated pay is hours worked times the hourly rate, at 1.5 times for overtime and twice for double time, so per-class pay is worked out outside it.
Can staff clock in from their phone?
Yes, from Elara in their phone's browser. You can record where each punch was made, or require staff to be on site to clock in.
Does it work across locations?
Yes. Shifts and kiosks belong to a location, and managers limited to some locations schedule and correct time only there. Payroll covers the whole studio.
Related features
Booking
Sell classes and sessions on your own website.
- Capacity checked at every booking
- Friends booked in the same checkout
- Waitlists that fill a place when one opens
Get a price for your studio
Tell us how many locations you run and what you use today. We'll email you a quote and, if you're switching, what we can bring across.